**As of September 11, 2023 Scanning Services will be administered by the University Proctoring Lab. Please read the following information for on pick up, drop off locations, and contact information**
Contact: Shawn O’Neil, Assistant Director of Academic Excellence in the Academic Achievement Center
Scantron Drop Box Location: We have a drop-box located beside the circulation desk in Jackson Library. The Library is central to campus and open 24 hours. Tests in the Jackson drop-box will be collected periodically throughout the week. Please send us an email to alert us you have dropped off at the Jackson Library and we will do our best to scan within the next 24-48 hours. There is no longer a drop box or pick up offered at the UTLC (1100 W. Market St).
For your first test, complete the New Faculty Scanning Form and bring the completed form and your tests to the Scanning Services Office at 1100 West Market St.
We use the red, five response, 200 item, NA3100-6 answer sheets . These are the ONLY forms that we scan for tests. Other forms are available for surveys. Please contact us at email@example.com for more information. These sheets MUST be filled out in pencil; any forms filled out with pen are unable to be processed and will not be graded.
Both sheets pictured below are acceptable.
Click the reports below to view an example. If you have any questions about these reports or additional data, please contact us at firstname.lastname@example.org.
Optical scanning is an efficient and reliable method of scoring tests and collecting data. In order for us to provide the best possible service, it will be necessary for you to devote a little time at the beginning of each test or data collection period to procedural matter. Doing so will provide for faster and more accurate service.
Faculty members are asked to fill out a Report Request Form when using our services for the first time to identify the types of reports they would like to receive. Once you are in our database, you will not have to specify which reports you would like. You can update or change the information on your Report Selection Form at any time. Please note that GA’s, TA’s, or other assistants do not need to submit a new form. We will provide reports in the same format as their instructor receives.
Tests may be dropped in the secure drop box located in the Jackson Library. GA/TA’s may bring tests for their professor as long as the professor’s name is written on the envelope. Please do not send tests through Campus Mail. If they are lost before we receive them, there is no backup data and the student data may be lost.
Before leaving tests in a dropbox, make sure they are in an envelope or otherwise secured together. Envelopes may be provided beside the box, but we recommend bringing your own envelope just in case. Do not leave tests at the library reception desk or another unsecured location.
After collecting and processing test data, we can provide reports with scores and statistical analysis. Raw data can also be saved in a variety of formats, including CSV, SPSS, and comma-delimited. The scanners cannot mark incorrect responses on the scantron form itself. Sheets need to be in good condition for our scanner, and they must be filled out with pencil (no pen). If you have questions about a particular form, we will be happy to provide guidance in fixing the form before grading, but we do not take responsibility for making changes to a student’s response form. Normal turnaround time is within 24 hours, but during midterms and finals expect some delays as a higher volume is being processed.
Once the tests have been graded, reports will be created and uploaded securely to Microsoft OneDrive. You will receive an email notifying you when reports are ready and alerting to any errors or issues. The email will also contain an ID should you desire to pick up the physical tests at Forney 114. If you notice issues with the grades or have any questions, please let us know by responding to the email from email@example.com.
To avoid potential FERPA violations, we no longer send test results directly through email. Instead, reports for every test are uploaded to a folder in Box shared specifically to you. Log into Box here (box.uncg.edu) using your normal iSpartan/UNCG login and password. Your reports will be uploaded to the folder shared to you by Scanning Services, and will not be deleted after any time period. In the event some data is deleted by mistake, we can provide backup copies for any test results by request.
In addition, please do not post identifiable grades online or in a physical location accessible to others (door, wall, note board). You CAN enter grades in the Canvas course management software where students will only see their own grades. See FERPA Guidelines on Release of Grades and GPA Information for more information regarding this policy.