Scanning Services available by appointment only for Fall 2020. We will continue to update this page as university policy changes regarding remote work. If you have tests which need to be scanned, please email Damon Roberts (email@example.com) so we can work out a time for your data to be processed.
We still have access to all data from tests already scanned, so additional reports or corrections can be made at any time.
Location: Suite 100G at 1100 West Market St.
An after-hours dropbox is available outside out main office at 1100 West Market Street.
We also have a 24/7 dropbox available in Jackson Library which is checked daily.
(See below for more details)
(Bring this with you on your first visit to Scanning Services)
We use the red, five response, 200 item, NA3100-6 answer sheets . These are the ONLY forms that we scan for tests. Other forms are available for surveys. Please contact Damon Roberts (firstname.lastname@example.org) for more information. These sheets MUST be filled out in pencil; any forms filled out with pen are unable to be processed and will not be graded.
Both sheets pictured below are acceptable.
Click the reports below to view an example. If you have any questions about these reports or additional data, please contact Damon Roberts (email@example.com).
Optical scanning is an efficient and reliable method of scoring tests and collecting data. In order for us to provide the best possible service, it will be necessary for you to devote a little time at the beginning of each test or data collection period to procedural matter. Doing so will provide for faster and more accurate service.
Information to Give your Students at Each Testing Period
Filling Out the Key
Faculty members are asked to fill out a Report Request Form when using our services for the first time to identify the types of reports they would like to receive. Once you are in our database, you will not have to specify which reports you would like. You can update or change the information on your Report Selection Form at any time. Please note that GA’s, TA’s, or other assistants do not need to submit a new form. We will provide reports in the same format as their instructor receives.
Tests may be dropped by our main office at 1100 West Market Street or left in one of our secure dropboxes. GA/TA’s may bring tests for their professor as long as the professor’s name is written somewhere.
Please do not send tests through Campus Mail. If they are lost before we receive them, there is no backup data and the student data may be lost.
Before leaving tests in a dropbox, make sure they are in an envelope or otherwise secured together. Envelopes are provided beside the box if needed.
Do not leave tests in the lobby or another unsecured location.
We have two locations where tests may be left for grading:
The Scanning Services office is located in suite 100G of 1100 West Market St. We are open from 8am-5pm Monday through Friday, and an after-hours drop-box is provided in the event the office is closed.
We have a drop-box located beside the circulation desk in Jackson Library. The Library is central to campus and open 24 hours. Tests in the Jackson drop-box will be collected each weekday during normal university operation.
After collecting and processing test data, we can provide reports with scores and statistical analysis. Raw data can also be saved in a variety of formats, including CSV, SPSS, and comma-delimited. The scanners cannot mark incorrect responses on the scantron form itself. Sheets need to be in good condition for our scanner, and they must be filled out with pencil (no pen). If you have questions about a particular form, we will be happy to provide guidance in fixing the form before grading, but we do not take responsibility for making changes to a student’s response form. Normal turnaround time is within 24 hours, but during midterms and finals expect some delays as a higher volume is being processed.
Once the tests have been graded, reports will be created and uploaded to your Box. You will receive an email notifying you when reports are ready and alerting to any errors or issues. If you notice issues with the grades, please let us know by responding to the email (firstname.lastname@example.org) or contacting the Scanning Services Administrator Damon Roberts (email@example.com).
We will typically send your tests back through Campus Mail. This can take 2-3 days to arrive at your address. If you would rather pick them up, we can instead hold tests in our offices at 1100 West Market St. If tests have not been picked up 2 weeks after reports were sent, they will be sent through Campus Mail to your department or office address on file.
To avoid potential FERPA violations, we no longer send test results directly through email. Instead, reports for every test are uploaded to a folder in Box shared specifically to you. Log into Box here (box.uncg.edu) using your normal iSpartan/UNCG login and password. Your reports will be uploaded to the folder shared to you by Scanning Services, and will not be deleted after any time period. In the event some data is deleted by mistake, we can provide backup copies for any test results by request.
In addition, please do not post identifiable grades online or in a physical location accessible to others (door, wall, note board). You CAN enter grades in the Canvas course management software where students will only see their own grades. See FERPA Guidelines on Release of Grades and GPA Information for more information regarding this policy.